Neither did having it turned off change how quickly the document saved. Making modifications over a period of about 30 minutes also didn't cause the document size to change appreciably, regardless of whether "Allow background saves" was on or off. Leaving a document open with this setting on didn't make any difference to the size of our test document (whereas leaving AutoRecover turned on did increase the file size). The jury is out on whether this makes a difference to file size. Your new document won't have any of the previous background saves, AutoRecover information, or previous versions, and this should reduce the file size. This copies all your text, sections, formatting, page layout options, page numbering-everything you need. In the new document, press Ctrl+V to paste everything. Select all of the content in your current document by pressing Ctrl+A. If you find yourself subject to this kind of document size creep, you can create a new document and then copy everything over to it. We've shown how to turn these off where possible, and how to delete the data that Word collects, but there will likely still be things in your document you don't need. Copy Everything into a Brand-New DocumentĪs you work on a document, Word saves various things in the background to help you. Just be warned that you'll no longer have AutoRecover versions so if Word crashes or closes unexpectedly, you'll lose all of your work since the last time you saved it. You'll find this setting at File > Info > Properties > Advanced Properties. That's 4.5 times the size of the original file-for nothing. In our 721KB test document, turning this option on increased the file size to 3247 KB. These days, File Explorer can do this on its own and doesn't need help from Word, but the option is still there in your document. Stop Storing a Thumbnail for the Documentīack in the day, Word let you store a thumbnail image of the document so that Windows could show you a preview in File Explorer. Of course, there are drawbacks to linking as well as benefits, so be sure to read that article to understand them before you do this. You won't save all of it, because the linked spreadsheet will still add some size, but your document will be much smaller with a link than a full embed. If you can link to the spreadsheet instead of embedding it, you'll save yourself most of the size of the Excel file. We recently showed you how to embed or link an Excel spreadsheet in a Word document (and you can do this with other files, like PowerPoint presentations or Visio diagrams, as well). Related: How to Set the Default Font in Word Stop Embedding Other Files If You Can Pasting the small screenshot below directly into an otherwise blank Word document made that document's size jump from 22 KB to 548 KB. A simple alternative is to paste your image into an editing programme instead, save it as a smaller format like JPG, and then use Insert > Picture to insert the image into your document instead. One of these assumptions is that you want the pasted image to be a BMP format, which is a large file type, or sometimes PNG, which is still quite large. When you copy and paste an image into your document, Word makes certain assumptions about how to deal with it. Insert Your Pictures Instead of Copying and Pasting Them Nothing else we suggest below will do more to reduce your file size, so if you have. doc file that contained six images, various tables, and formatting marks. We've tested all of the tips in this section, so we know they work. Sometimes this is because they don't apply to your situation (if you've got no images then tips on compressing images won't be of use) but sometimes the tips are just plain wrong. Not every tip you find will be useful to you. Tips that Will Definitely Help Reduce a Document's Size We've got a lot of tips to share, so we've broken them down into things that will definitely help reduce the size of a Word document, things that might help, and some commonly-suggested tips with which you shouldn't bother. This is partly because sites like How-To Geek have written comprehensive articles explaining how to do this, and partly because, well, images always seem to bump up the size of a Word document beyond reason. You should still go ahead and follow the tips we wrote in that article because if you've got images, they'll help you.īut if you haven't got images, or you've followed those tips and need to reduce the file size more, we've got you covered. When you've got a Word document that's a bit too large, the first thing you'll try is compressing the images in it.
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